The Schaumburg Township Council of PTAs (STC) is seeking nominations for the Executive Committee. Nominations are being accepted for President, 1st Vice President, 2nd Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
To be eligible for nomination an individual must have served as a member of the STC executive board, or as an officer of a local unit in the council or have attended STC executive board/president meeting within the last three years. The consent of each candidate must be obtained before their name can be placed in nomination. To submit a nomination, fill out the STC Nomination Form and email to Cheryl Gleason email@example.com by Friday, January 24, 2020.
PRESIDENT – Preside over all meetings of the council and its executive board. Is a member ex-officio of all committees except the nominating committee and, if authorized to sign checks, the audit committee. Sign all legal documents, including contracts. Appoint members to special committees subject to approval of the executive board. Sign with the secretary all orders on the treasury of the council. Help to extend PTA work into all parts of the council territory. Provide a monthly report to the STC Board of Education as on their agenda. Coordinate the work of the officers and committee in order that the Objects may be promoted. Submit council plan of work and all circularized materials. Complete the Illinois PTA President’s Course before election or within six months of election. Serve on the STC Elementary School Foundation Board as well as other duties that may be delegated or assigned.
1st VICE PRESIDENT – Assist President as needed. Perform duties of the president in the absence of that officer. Serve as chairman of the program committee and perform such other duties as may be delegated.
2nd VICE PRESIDENT – Assist President as needed. Perform duties of the president in the absence of that officer and the first vice president. Serve as chairman of the legislation committee and perform such other duties as may be delegated.
RECORDING SECRETARY – Keep accurate record in a permanent form of the minutes of all meetings of this council and the executive board. Sign all delegate credentials. Cosign checks in the absence of the president or treasurer. May not serve on the audit committee. Perform other duties as may be delegated.
CORRESPONDING SECRETARY – Conduct the official correspondence of this council in triplicate, keeping one copy on file, transmitting one copy to the president and one copy to the respective board member. Keep an accurate roster of the name of the local PTA/PTSA units in membership, the name and addresses of local PTA/PTSA unit officers and delegates, and the names and addresses of the members of the council executive board and perform such other duties as may be delegated.
TREASURER – Receive all monies of this organization and keep an accurate record of receipts and expenditures. Place all monies in a depository approved by the executive board. Pay out funds in accordance with the budget as approved by the membership and authorized by properly signed vouchers. Vouchers shall be signed by two persons. Checks shall be signed by the treasurer and one other duly elected and authorized officer. Present a written financial statement in triplicate at every meeting of the organization and at other times as requested by the executive board. Provide the checkbook, all bank statements, canceled and voided check, deposit slips, receipt book, treasurer’s record book, vouchers and invoices for all disbursement to the audit committee who shall satisfy that the treasurer’s annual report is correct and shall prepare and sign a statement to be incorporated with said annual report no later than July 15. Be responsible for completion and filing of appropriate forms as may be required by IRS no later than the date established by the regulations. May not be a member of the audit committee. Complete the official Illinois PTA Finance training within six months of election and close the books annually by June 30.