Nominations sought for 2017-18 PTA Council
The Schaumburg Township Council of PTAs (STC) is seeking nominations for the Executive Committee for the 2017-18 school year. Nominations are being accepted for President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
To be eligible for nomination an individual must have served as a member of the STC executive board, or as an officer of a local unit in the council or have attended a STC executive board/president meeting within the last three years. The consent of each candidate must be obtained before they can be nominated. Please submit nominations to Lisa Reck (firstname.lastname@example.org) by Monday, December 12.
PRESIDENT – Presides over all meeting of the council and its executive board. Is a member ex-officio of all committees except the nominating committee and, if authorized to sign checks, the audit committee. Signs all legal documents, including contracts. Appoints members to special committees subject to approval of the executive board. Signs with the secretary all orders on the treasury of the council. Helps to extend PTA work into all parts of the council territory. Provides a monthly report to the District 54 Board of Education. Coordinates the work of the officers and committees in order that the Objects may be promoted. Submits the council plan of work and all circularized materials. Has completed the Illinois PTA President’s Course before election or within six (6) months of election. Serves on the District 54 Education Foundation Board as well as other duties that may be delegated or assigned.
FIRST VICE PRESIDENT – Assists President as needed. Performs duties of the president in the absence of that officer. Serves as chairman of the program committee and perform such other duties as may be delegated.
SECOND VICE PRESIDENT – Assists President as needed. Performs duties of the president in the absence of that officer and the first vice president. Serves as chairman of the legislation committee and performs such other duties as may be delegated.
RECORDING SECRETARY – Keeps accurate record in a permanent form of the minutes of all meetings of this council and the executive board. Signs all delegate credentials. Cosigns checks in the absence of the president or treasurer. Not on the audit committee. Performs such other duties as may be delegated.
CORRESPONDING SECRETARY – Conducts the official correspondence of this council in triplicate, keeping one (1) copy on file, transmitting one (1) to the president and one (1) to the respective board member. Keep an accurate roster of the name of the local PTA/PTSA units in membership, the name and addresses of local PTA/PTSA unit officers and delegates, and the names and addresses of the members of the council executive board and performs such other duties as may be delegated.
TREASURER – Receives all monies of this organization and keeps an accurate record of receipts and expenditures. Places all monies in a depository approved by the executive board. Pays out funds in accordance with the budget as approved by the membership and authorized by properly signed vouchers. Vouchers shall be signed by two persons. Checks shall be signed by the treasurer and one other duly elected and authorized officer. Presents a written financial statement in triplicate at every meeting of the organization and at other times as requested by the executive board. Provides the checkbook, all bank statements, canceled and voided check, deposit slips, receipt book, treasurer’s record book, vouchers and invoices for all disbursement to the audit committee who shall satisfy that the treasurer’s annual report is correct and shall prepare and sign a statement to be incorporated with said annual report no later than July 15. Is responsible for completion and filing of appropriate forms as may be required by IRS no later than the date established by the regulations. Not a member of the audit committee. Completes the official Illinois PTA Finance training within six (6) months of election and closes the books annually by June 30.
Please complete the STC 2017-2018 Nomination Form and return it to any member of the nominating committee, listed below, by Dec. 12, 2016.